Minutes ~ Suffolk General Service Meeting ~ May 16th, 2014

Opening

  • Moment of Silence followed by the Responsibility Declaration
  • Traditions read by: Frank (Rocky Point Fellowship of the Spirit)
  • A.A. Anniversaries ~ 3
  • Introduction of new GSR’s ,DCM’s and Alternates ~ 4
  • Volunteers for clean-up ~ Kevin, Lonnie, Izzy
  • Volunteers for June Greeters ~ Joe and Andrew
  • Opened at 8:00 pm, 65 in attendance

Officer’s Reports

DCMC ~ Jarrett D.

  • Please make sure to pass Box 459 (subscribe on aaseny.org for free) and LINK out at your homegroup
  • Please be sure to obtain Service Handbook in order to better inform and properly educate self about service responsibilities
  • Our Next Meeting June 20th, 2014 Trinity Lutheran Church 716 Route 25A Rocky Point, NY 8PM. As of September we will be need a new meeting place for at least 9 months because the current church will be under renovations.
  • Next SENY Assembly- Post-Conference Assembly Sunday 6-8-14 Fallsburg High School 115 Brickman Road, Fallsburg, NY 12733. Bus provided
  • Attended 2014 SENY Convention Wrap up meeting and the Kick off meeting will take place June 28th 10 am at SENY office 1999 Lincoln Ave Bronx NY 10454
  • Available for Traditions & Group inventories.
  • 35th annual NYS Informational Workshop August 1-3 2014 SSJ Carondelet Hospitality Center 385 Watervliet-Shaker Road Latham NY 12110
  • SENY Service Participation Meeting 5/22/14 at NYIT in Manhattan

Alt. DCMC ~ Matt F.

  • Attended SENY Committee Meeting.
  • Available for traditions meetings and group inventories
  • Attended Traditions Workshop on May 4th in Queens Village from 2PM-6PM.
  • Next SENY Committee meeting on June 2nd 2014.
  • Attended SENY Committee meeting on May 5th 2014.

Treasurer ~ George R. N/A

  • See Report-

Registrar ~ Anne Marie H.

  • Sign in sheets are on the tables so please update the information presented accordingly.

Concept Speaker ~ Richie (Concept 5)

District meetings – 10 min–Please elect a DCM, Alternate, and or secretary if any are available & understand the commitment

If you don’t have a DCM, please read pgs. 18-19 of the SENY Handbook

Standing Committee Reports:

Link Editor- Rob Mac- There’s an ad in the Link for a graphic artist to contribute to the illustrations and word document conversation needed. Additional information about the position is in this month’s Link.

Archives- Bob R. – NR

Big Meeting- Michele E –.KICKOFF MEETING- April 23rd @ 7PM at the SIA Office in Patchogue.Was a great success. Next meeting with be June 26th @ 7pm at SIA office.

Corrections- Troy W. – There is a big need for corrections correspondence. Please see Troy for pamphlet. Bridging the Gap will be collaborating with SIA to extend reach of service. Forms and personal information will not be provided directly to treatment facilities.

CPC – Joanne F.- PI/CPC Meeting is on the Third Tuesday of every month at the SIA Office in Patchogue @ 7pm.Contact Tom or Joanne for more information

Grapevine- Kathy-NR.

Group Conscience- Dean J. – If anyone is interested in getting involved please see me.

Ad Hoc Liability Insurance- Howard P.- Needs to gather in and put small committee together to investigate purchase of liability insurance. There are a few items in which need to be researched prior to purchasing the insurance; 1: limits (million dollar insurance?) 2: average number of people at each events 3: if the places require that we have insurance, will the need additionally insured?

Literature– Eddie W. – If you would like to order your 75th Anniversary Big Book please see me.

LICYPAA Liaison- Izzy R.- Licypaa is having a book drive for adolescent institutions without AA literature. They are asking for gently used big books, 12&12’s and YP pamphlets. Hosting Traditions Workshop with NYCYPAA with was a great success. 11th Annual Luau August 2nd at 10 am at Robert Moses field 3 and rain date August 3rd.

LI Spirituality Through Service (LISTS) – Jim S.-.Meeting May 29th at Queens intergroup @ 6PM.

Public Information- Tom PI/CPC Meeting is on the Third Tuesday of every month at the SIA Office in Patchogue @ 7pm.Contact Tom or Joanne for more information. Sunday June 1st at 1pm at the Intergroup office workshop. On Tuesday May 20th PI/CPC meeting at Intergroup at 7pm. If you need any additional information please contact Tom directly.

Service Participation-Richie– NR

Service Sponsorship – Geoff C.-Anyone who needs a service sponsor or would like to be a service sponsor please see or contact

Geoff.

Share A thon liaison-Susan-. We will need 10 speakers and 5 moderators from GSO. St. Joseph’s College October 12th from 9-4pm. This year’s theme will be “The Three Legacies”

Special Needs – Michele E/ Lucille –On May 4th in Downtown “Brooklyn Special Needs Share A Day”Remsen Street in Brooklyn went very well and will have another in about two years.

Suffolk Intergroup Liaison– Ed A.–NR

Treatment Bridging the Gap- Vacant- Need to fill this position. Anyone interested, please see Jarrett D.

Unity Breakfast Committee- TBD

Web Committee-John--web@aasuffolkgs-ny.org- website would like to have submissions from members on their experience, strength and hope regarding service and some of the benefits and joys from being involved in service.

Old Business:

Prudent Reserve- to change it to a % of 6 months- 44 in favor to vote on the tabled motion to change the prudent reserve.

Motion:Increase prudent reserve to 25% of total annual budget; (Motion carries)

48 in favor

2 opposed

3 abstentions

Motion: Move smokers to the other end of building and keep door closed to be more considerate of nonsmokers; (Motion fails)

23 in favor

18 opposed

8 abstentions

New business:

Motion to close at 9:40 pm