Minutes of Suffolk General Service Meeting
Meeting Date: May 19, 2017
Opening
• Meeting Opened at 8:00 pm
• Minutes from last month: Vote to accept: 32 In Favor; 0 Opposed; 1 Abstentions — Motion Passed
• Traditions Read by Jules – Mt Sinai
• Introduction of New GSR’s (2), Alt-GSR (4), DCM’s(0), Alt-DMC (0), Officers (0), Secretary (0), Committee Chairs (0)
• A.A. Anniversaries acknowledged
• June Greeters: Beth & Kathleen
• June Reading of Traditions: Kim
• June Review of Concept VI: Tom B to Recruit Volunteer
Concept VI – Tom B “The Conference recognizes that the chief initiative and active responsibility in most world service matters should be exe-cuted by the trustee members of the Conference acting as the General Service Board.”
Treasurer- Tom B filling in for Christine C:
• Reviewed report
• Discussion on General Service being well over prudent reserve. Tom B explained that he is planning on brining a proposal to the body next month on ideas to do with the additional funds. It was mentioned that a donation could be given to World Service or we could work to expand our current services. It was mentioned that Tom B would be taking suggestions on ideas of what to do with the additional funds. Tom B welcomes suggestions and encourages members of the body to email or call him with any suggestions for the proposal for next month.
• Motion to accept Treasurer’s Report – Vote to accept: 41 In Favor; 0 Opposed; 3 Abstentions-– Motion passed
7th tradition basket passed
Beyond SGS: DCMC from Brooklyn: Mel-DCMC; Heidi-Alt DCMC; Nissa-Registrar; Colleen-Service Sponsorship; Karl-DCM
Talked about their District, doing service, attending workshops. Colleen talked about Service Sponsorship and encouraging new members and passing the message. Karl talked about being nominated to be Alt DCM and moving up to DCM and about getting info to all groups in your district, even those without representation in General Service.
OFFICER’S REPORTS:
DCMC Report -Tom B. -dcmc@aasuffolkgs-ny.org
• Available to come to Groups to discuss The Traditions. Please speak with Tom if your group is interested.
Alternate DCMC Report – Jim S (631) 740-4126 – alt-dcmc@aasuffolkgs-ny.org
• Many upcoming events. Check the website
• NERF: Last chance to get the discount on a block of rooms is tonight. You can also get reimbursed up to $100 if you go. Be sure to keep all receipts.
• Next SENY Committee Meeting on 6/5. Car pooling available. Call or email Jim.
• We have 100 tickets for the Birthday Brunch. Contact Jim if you are interested in tickets.
• New Literature is now available
• SENY 2018 will be back to the Marriot.
• August 4-6th: NY State Informational Workshop in Rochester, NY.
Registrar/Corresponding Secretary- Michele E. registrar@aasuffolkgs-ny.org
• Present: 41 GSR’s; 6 Alt GSR’s; 4 DCM; 3 Alt DCM; 4 Officers; 5 County Chairs; 4 Guests
7th tradition basket passed
NEW BUSINESS:
Motion made to to give $500 to Literature for purchase of material in time for June Birthday Brunch. Due to overwhelming majority, no count was necessary. Motion passed.
Tonights meeting was runnig later than usual. Motion made to extend the meeting by 15 minutes. Vote to accept: 19 In Favor; 20 Op-posed; 1 Abstentions — Motion Failled
Safe Place to Share Workshop: Chris advised this workshop will be offered on 8/4/2017 at 6 pm to 9 pm at True North Church and will focus on safety within our groups; dealing with outbursts, 13 stepping, harrassment etc.
COMMITTEE REPORTS
Accessibilities – Vacant – specialneeds@aasuffolkgs-ny.org- NR
• Commitment open if anyone is interested please let chairperson know.
Al-anon Liaison – Bob – NR
Archives- Vacant – NR
• Commitment open if anyone is interested please let chairperson know.
Birthday Brunch – Eddie
• 2nd Annual Birthday Brunch celebrating Founder’s Day to be held on June 11 at the Polish Hass in Riverhead at 8:30 am. $20/pp. 320
People Max. They are holding a committee meeting the first Wed in May at the SIA Office.
Cooperation with the Professional Community (CPC)–Nancy B- NR
Corrections – Howard P.- corrections@aasuffolkgs-ny.org
• Pre-Release Commitment – Looking for volunteers to help people being released from a correctional facilities to their first meeting. He
also organizes volunteers to correspond with people in correctional facilities (Pen Pals)
Grapevine – Chrissy – NR
Group Conscience– Vacant – NR
• Commitment open if anyone is interested please let chairperson know.
Hispanic Liaison – Tom B – NR
Joy of Service Workshop – Melissa – NR
• May 20th, 9 – 2 pm – Hibernia Hall, 85 Grand Ave., Massapequa run by SENY. Lunch being Served. 3 Workshops: Growth, Participation,
& Contributions
LICYPAA Liaison- Vacant – NR
• Commitment open if anyone is interested please let chairperson know.
LISTS– Vacant – NR
• Commitment open if anyone is interested please let chairperson know.
Literature – Doug – NR
• It was pointed out that literature is often taken, broken and lost “Shrinkage”. Doug is asking for $500 to replenish Literature.
Public Information (PI)– Penny W – PI@aasuffolkgs-ny.org– NR
Service Participation – Jim S.– NR
Service Sponsorship Rob M – servicesponsoship@aags-ny.org or (516) 383-0888
• Feel free to contact him with any questions about service or service spononship. Email or call him 516-353-0888
Suffolk Intergroup Association (SIA) Liaison– Jarrett D –NR
• Meeting Lists Available
• Groups can get a Group Email address on the SIA Website.
• Website: Reports, Online Speaker Exchange, Calendar of events
• Big Meeting will be at Steps to Life, Medford, NY, on 9/23/2017 – 5 pm to 8 pm
• SIA always welcomes discarded literature for distributions at institutions including Big Books, Grapevines etc.
• Dinner/Dance at Windows on the Lake, Lake Ronkonkoma, NY: 9/14/2017. Tickets will be $60/pp
Unity Breakfast 2017 – Joyce S – NR
• Commitment open if anyone is interested please let chairperson know
• Tom B did an overview of last event. There was an overage with a balance left$ 2,394 due to last minute ticket sales. Tom B did an
audit of the receipts, ticket sales etc as well as overages from past Unity Breakfasts. Questions were entertained. It was pointed out
that the overage listed on the budget from the Unity Breakfast is NOT included in the Treasurer’s reported overages.
• Motion to accept the report: Vote to accept: 43 In Favor; 0 Opposed; 1 Abstentions-– Motion passed
• The suggestions given at the event were read to the body.
Web Committee- Dave G.-web@aasuffolkgs-ny.org
• John advised the committee is growing and there will be much more to come.
Motion to close
• Request for help with Clean up – 5 Volunteers
• Meeting closed at 9:29 p.m. with a moment of silence followed Declaration of Unity